Diverse Student Travel Recruitment
This award is directed towards the recruitment of diverse student populations to The Graduate School and the University of North Carolina at Chapel Hill and serves as financial assistance to bring potential students to the campus for recruiting purposes. The goal of this award is to defray travel/lodging expenses (but not food expenses). The current funding level for each DSTR award is up to $500/student nominee.
This award is limited to students applying for the upcoming academic year.
NOMINATION MADE BY DEPARTMENT / PROGRAM VIA ONLINE APPLICATION PROCESS: Please review the application process below before making student nomination(s).
With approximately 30 awards available and over 80 programs eligible, this is a highly competitive award. Departments must submit their top-tier nomination by the priority deadline of JANUARY 21, 2019 at 5:00pm EST. If you have additional student nominations, you will be given the opportunity to rank order those in the application portal. After the priority deadline, we will attempt to fund students on this alternate list based on availability of funding.
We encourage programs to inquire directly with Maria Erb at email@example.com and Kathy Wood at firstname.lastname@example.org, Co-Directors of DSS, for additional information and questions.
- Submit one online pre-authorization for each student request.
- DSTR funds are reserved for groups that are considered underrepresented within graduate education. Individuals must qualify as being in at least one of three underrepresented categories:
- Self-identified underrepresented racial/ethnic groups:The following groups are considered underrepresented in graduate education: African American/Black, Asian/Pacific Islander/Desi American, Hispanic/Latinx, and American Indian/Native American.
- Women in science (WIS):This category includes women studying in the areas of science, technology, engineering, and mathematics (STEM), and the social, behavioral, and economic (SBE) sciences.
- Other groups (Explanation required):This category is reserved for any discipline-specific underrepresentation that can be justified regardless of race/ethnicity or WIS status. Programs will be expected to provide a justification statement explaining why an individual should be considered underrepresented in the respective field of study (e.g., men in nursing). This category also includes other underrepresented groups associated with the DSS program initiatives: first-generation students, international students, LGBTQIA+ students, military-affiliated students.
- Once the online submission is made, you will receive notification from Graduate School staff regarding status: Approved / Declined (& reason) / Additional information needed.
Before a request can be processed and funds released, the following items must be completed and submitted via the Online Application
- Things to consider & plan for BEFORE the student leaves campus:
- All travel reimbursement paperwork must be submitted as soon as possible following the travel. As per University policy, submission of paperwork/receipts more than two (2) weeks after the completed travel will require a justification letter from the academic program for the delay.
- Signatures must be provided on all necessary forms where indicted. Omission of signatures will delay the processing of a request.
- W-9 Taxpayer Identification Number and Certification The W-9 form is required for tax reporting purposes and must include the student name, current or permanent mailing address, social security number, and signature. The address provided on the W-9 form will be where the reimbursement check is sent.
- Upload electronic / scanned copies of the receipts to the online system.
- Submit only the receipts necessary for the payment request. We do not need all receipts associated with the student visit; only those being covered by the DSTR (i.e., do not submit food receipts).
- Acceptable expenses include transportation (air, bus, taxi, train, automobile, etc.) and lodging.
- Automobile transportation must include mileage documentation from an official site such as MapQuest, Google Maps, etc. Mileage totals must be visible on the submitted documentation.
- Justification letters are required for multiple legs of a trip involving personal or rented automobiles.
- Lodging facilities must provide a receipt which includes dates along with the room rate and taxes paid by the traveler.
- Once paperwork/receipts are uploaded is submitted for reimbursement, The Graduate School will scan and submit it to the UNC-Chapel Hill accounting office for processing. A check to be issued and mailed directly to the traveler.